As an administrator, the Admin centre gives you the opportunity to configure global settings for your tenant in the Security area. This includes options such as adding domains and subdomains for your forms, for example, as well as enforcing two-factor authentication (2FA) for all users or specifying an alternative CAPTCHA provider.
To ensure that your forms are embedded only on trustworthy websites, you need to add details of the corresponding domains or subdomains to Formcentric. Doing so guarantees that your forms will appear only in web pages on sites that you have authorised, which further safeguards the security and confidentiality of your data.
As an administrator, you have the option of making two-factor authentication compulsory for all users in your organisation. This significantly increases account security by requiring a one-time code in addition to a password, making it much harder for unauthorised users to gain access—even if passwords are compromised.
As an administrator, you can easily check which users in your organisation have set up two-factor authentication (2FA). This helps you keep track of account security and ensure compliance with your organisation’s security requirements.
You can use the CAPTCHA form element to add spam protection to your forms. When you add the captcha element to your form, JCaptcha is activated automatically. You do not need to change any other settings or complete any other registration processes. This option is ready to use instantly and offers a good level of protection for your forms.
In the Automations section, you can specify whether submissions are automatically deleted or anonymised after a defined period for the currently open form. The overview provides a clear snapshot of all configured automations, including the type, the period after which submissions are processed, the status, creation date, and any optional comments. For each automation, you can use the Actions menu to activate, deactivate, execute immediately, view the history, or delete it. For detailed guidance on creating and using such automations efficiently, see the articles Automatically delete submissions for individual forms and Automatically anonymise data in individual forms. Automations that apply to all forms are configured in the Admin centre under Privacy. For more information, see Automatically delete and anonymise form data .
Manage your form data lifecycle efficiently and securely. Set the timeframes after which submissions should be deleted or personal data anonymised. When anonymisation is applied, the relevant form fields are automatically cleared or replaced with placeholder values. This helps you keep track of your data, reduce manual effort, and support compliance with GDPR and other data protection regulations. In the Privacy section of the Admin centre, you can centrally manage the data retention settings for all submissions across all forms. For individual forms with specific requirements, you can also define form-specific settings. Which form fields contain personal data is defined within the submissions of each respective form. Learn more in the article Mark form elements that contain personal data.
For personal data in form submissions to be anonymised, the corresponding form elements need to be marked as personal data. Only elements marked in this way will be anonymised — all other data remains unchanged. Form elements from previously published versions of the form are also displayed when marking. If these are marked as personal data, the corresponding information will also be anonymised.
Manage the personal data collected through individual forms in a targeted and compliant way by defining when it should be automatically anonymised. When a job runs, form fields marked as containing personal data are either cleared or replaced with placeholders, while the rest of the submission remains unchanged. This ensures that personal information is only stored for as long as necessary while keeping an overview of your submissions. Unlike privacy settings that apply to all form data, form-specific automations apply only to the selected form. They are useful if certain forms require different retention periods or have specific data protection requirements. To learn how to automatically delete submissions from individual forms, see the article Automatically delete submissions for individual forms.
Keep control of the data stored in your forms by defining when submissions should be deleted. This ensures that data is only retained for as long as necessary and helps you stay compliant with data protection regulations. Unlike privacy settings that apply to all form data, form-specific automations apply only to the selected form. They are useful if certain forms require different retention periods. To learn how to anonymise personal data for individual forms, see the article Automatically anonymise data in individual forms
