Automatically delete submissions for individual forms
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Keep control of the data stored in your forms by defining when submissions should be deleted. This ensures that data is only retained for as long as necessary and helps you stay compliant with data protection regulations.
Unlike privacy settings that apply to all form data, form-specific automations apply only to the selected form. They are useful if certain forms require different retention periods.
How to automatically delete submissions for individual forms
Open the form you want to manage.
Go to Submissions → Automations.
Click New automation in the top right corner.
Select Delete submissions.
In the window that opens, specify the period after which submissions should be deleted.
Optional: Add a comment to the automation.
Choose whether you only want to create the automation — click Create automation — or create and activate it straight away — click Create and activate.
You've created an automation for this form. Submissions will be automatically deleted after the defined time period.
Frequently asked questions
What happens to form-specific automations when privacy settings are already active in the Admin centre? Both the privacy settings in the Admin Centre and the form-specific automation apply at the same time. Submissions are deleted or anonymised according to the shorter time period.
Example 1: Admin centre privacy settings delete submissions after 1 year, while the form-specific automation deletes after 6 months → Submissions are deleted after 6 months.
Example 2: Admin centre privacy settings delete submissions after 1 month, while the form-specific automation deletes after 1 year → Submissions are deleted after 1 month. The form-specific automation has no visible effect, because the submissions have already been deleted.
Can I restore deleted submissions?
No. Deleted data is permanently removed.
What happens if I don’t create an automation?
Submissions remain stored until they are deleted manually or affected by privacy settings.
