Version history

Version history in Formcentric automatically records a full history of changes made to your forms. This means you can always see what changes were made, who made them, and restore older versions if needed.

How versioning works

Each time you modify a form and reopen it in the editor, a new version is created. This occurs with every change – whether you're adding an input field, revising a confirmation message, or setting up an email notification.

Previous versions are preserved and can be restored at any time. For instance, if you edit Version 1 of a form and later reopen it in the editor, Version 2 is automatically created whilst Version 1 remains archived.

You want to know how to restore an older version right away? Read the article Restoring an older version of a form.

Accessing version history

There are two ways to open version history for a form:

1. In the Forms area, you can use the context menu link next to your chosen form.

The form area displays multiple forms. The context menu of the context menu link is open, and an arrow points to Version history.

2. In the Settings area, you can use the Version history menu item in the left-hand navigation area.

The settings area of a form is open. An arrow points to the Version history menu item on the left-hand side.

Version history features

The version history provides various information and features:

The version history of a form is displayed. In the overview, the column headers are numbered from 1 to 5.

Version: Chronological list of all versions with sequential numbering and indication of the currently published version.

Last change: Shows the last modification timestamp and the person who made the changes.

Published: Indicates whether a version has been published. If so, it displays the date, time, and the person who published it.

Comment: Shows existing comments to the version.

Actions: Access to various actions via the context menu link.

Available actions

The context menu link provides the following actions:

Restore: Activates an older version as the new current version.
Withdraw: Withdraws a published form so it is no longer live.
Comment: Allows adding notes to the version.
Open version: Opens a preview of the selected version in the Editor (read-only view).

What happens when you open an older version?

You can open an older version via the context menu link or by clicking on the version number. The form will be displayed in the editor in read-only mode, allowing you to view the form and all associated settings (confirmation messages, email notifications, button labels, etc.) without making any changes.

Version 9 of the 'Webinar registration' form is open. In the top right, a rectangle frames several buttons.

In the top-right corner, the following options are available:

Arrow buttons: Allow you to navigate between previous versions.
Actions:
Comment: Allows adding a comment to the version.
Version history: Takes you to the overview of all saved versions.
Current version: Switches back to the current form version in the editor.
Restore: Sets the displayed version as the current version. Before confirming, you can add a comment. By default, a note is included indicating which version is being restored from.

Important notes

All changes are automatically versioned – both form changes and settings adjustments.
Older versions can only be opened in read-only view. To make changes to an older version, you must restore it first.
When a version is restored, a comment containing version information is automatically created. You can customize it if needed.